Outlook Email Signatures Protect You From Lawsuits
Do you like typing your name and contact information at the end of each email you create? Would you like to include legal disclaimers to help protect you from your company? Then use Outlook email “signatures” to automate the insertion of this information.
Here’s how … Select Settings and then View all Outlook settings. Then select Compose and reply. Finally, create your signature. Choose if you want to include your signature on new messages and messages you reply to or forward. Select Save. That’s all there is to it. You can test the signature by creating a new email message. The signature you created should automatically appear at the end of your email message.
Once you have successfully created this basic email signature, you can experiment with adding company logos, color, and custom fonts to the signature. For more MS Office features, go to office.microsoft.com.
Disclaimer Message Template
Here is a template for a disclaimer message. Be sure to have your lawyer approve your disclaimer prior to use
DISCLAIMER: This email message and any attachments are intended solely for the use of the individual or entity to which it is addressed and may contain information that is proprietary, privileged, confidential, or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy, or disseminate this message or any part of it. If you have received this message in error, please notify Your Name at Your Company immediately (by replying to this message or by sending an email to Your Email or by calling Your Phone Number) and permanently delete this message and any attachments. Thank you.