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TCC Tuesday Tidbits Issue 474

“If your ship doesn’t come in, swim out to meet it!”

Jonathan Winters

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #37:
Why Is It So Important
To Have Unique Passwords
For All Your Online Accounts?

A complex password is a necessity in the current age of cyberthreats, data breaches and other security incidents. Those of us who live in reality also know how hard it is to keep the seemingly hundreds of passwords straight, secure and different. Wait, what’s that? All of your passwords aren’t different?

Why is having different passwords so important? When an online retailer, or a website, gets hacked, oftentimes all you hear in the news is about how many credit cards were lost or what the financial damage was. You rarely hear about the user accounts that were compromised. However, if you have an account on a compromised website, the username and password you used very possibly could be published and available to anybody who wants to look at it at on the Internet. A clever crook knows that you probably use the same password on the compromised website as you do on your eBay, Amazon or other online account that may have a bank account tied to it. A good enough chance that they’re likely to try it anyway. Sure enough, when you used the same password on your eBay account that you also used to set up an account on the compromised website to reserve hotel rooms, buy clothes or whatever else, the hacker now has your eBay credentials.

It is possible to keep the password madness under control. Ask us for tricks to having unique but memorable passwords. You might be surprised by how easy it really is. The bottom line is that no matter how much of a pain it is, it is very important to have different passwords for each online account.

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

Jump Between Apps

Go from app to app in a flash. Place three fingers on your touchpad and swipe left or right to switch between your open apps.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Undo Any Closed Tab

Pressing Ctrl+Shift+T re-opens the closed tab. Alternatively, right-clicking a portion of the tab bar also displays this option. You can press Ctrl+Shift+T multiple times to re-open all last closed tabs.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524

TCC Tuesday Tidbits Issue 473

“If you think hiring a professional is expensive, wait till you hire an amateur.”

Red Adair

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #36:
The Long-Forgotten Piece of Security for Road Warriors

Do you connect to the office network or VPN (virtual private network) to get some work done in the evenings, on the weekends or when on the road? For many, the answer is yes.

One of the most frequently forgotten pieces of network security is making sure that personal devices used in employee homes conform to the standards in your office. Make sure your road warriors and remote workers have up-to-date antivirus software on the computers they are connecting in from and that a good firewall is in use when possible. Just know that it’s generally safe to connect into work from public hotspots as long as your office VPN is in use. The VPN secures the connection between the computer and the office. Remote login software such as GoToMyPC and others may not use the same type of security as your VPN and therefore may not be safe to connect from a public hotspot.

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

Keep Your PC Up To Date

Get the latest features and security updates. Select Start > Settings > Updates & Security > Windows Update > Check for updates to see if there are new updates.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Open A New Empty Tab

Pressing Ctrl + T opens a new tab in all browsers.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524

TCC Tuesday Tidbits Issue 472

“What do you need to start a business? Three simple things: know your product better than anyone else, know your customer, and have a burning desire to succeed.”
Dave Thomas

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #35:
Your Copier Is Spying On You

Modern business equipment has radically changed how we conduct everyday business. Do you realize that copiers and multifunction printers are also one of the leading causes of data breaches?

They are the one device on the network that commonly does not ever have the default password changed. After all, who would want to get in and copy your settings? There might be a different answer if you realize that quite often those copiers keep images of all pages scanned on an internal hard drive. Perfect for someone to anonymously access and steal social security records and sensitive business data.

Take steps to secure your MFP copier today. Change – or ask your IT support firm to change – default passwords on ALL network-connected devices. Don’t forget this rule when the copier lease is up and a new one is installed! A few quick steps can save a lot of personal data breaches and a lot of security headaches down the road.

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

It’s All About Meme

Add GIFs to inject some personality into your conversations. Select the GIF button under the box where you type your message and search for the one you want. Select Send when ready.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Open Previous Page In A New Tab

Middle-click the back button to open a previous page in a new tab.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524

TCC Tuesday Tidbits Issue 471

“Be undeniably good. No marketing effort or social media buzzword can be a substitute for that.”
Anthony Volodkin

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #34:
Don’t Send Your Private Information To Anyone

We’re seeing a new variant of an old scam. Here’s what happens: a secretary gets an e-mail from her boss – who is traveling – to please send him, as soon as possible, scanned copies of all the W2s the company issued at the end of January. The message appears to come from her manager, including having what looks like his actual e-mail address when she looks at in Outlook. She gets suspicious – she has just talked to her boss on the phone that morning, and he never mentioned needing that information. Before she collects the W2 PDFs that are on the HR drive, she decides to text her boss and check on it. Great catch! The boss never requested that information. Had she not been proactive and instead just completed the task assigned to her, she would have given a scammer all of the confidential information that is on a federal W2 form for every employee in her firm! The scammer likely would have used the information to commit identity theft and/or file false returns next year to claim the refund.

Always be vigilant and proactive – it’s better to be suspicious and double-check everything when dealing with confidential information. Try to provide that detail in an encrypted e-mail, or at minimum with a password on the files (and don’t include the password in the body of the e-mail!). The few extra minutes it takes could save months of heartache for all of your employees.

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

Get Their Attention With @Mentions

Need someone’s help with a document or slide? Insert a comment, @mention them, and they’ll get an email containing your request.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Closing Tabs

Clicking an open tab with your middle mouse button closes that tab.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524

TCC Tuesday Tidbits Issue 470

“If your actions inspire others to dream more, learn more, do more and become more, you are a leader.”
John Quincy Adams

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #33:
Physical Security Matters!

In a recent incident reported in US news, an office secretary unknowingly gave some of her law firm’s most private data to a gentleman who had bought a Comcast Cable polo shirt off eBay. He dressed in khakis with a tool belt, and told the secretary he was there to audit their cable modem specifications and take pictures of the install for quality assurance. She had no reason to suspect he was part of a now-extinct hacker ring who would gain access to a business’s private network by going inside the office and noting the configuration details and passwords for their firewalls and cable modems. In some cases, they actually built a secure VPN private backdoor they later used to steal data. If someone dressed up in a utility-provider uniform, would you let them in?

Ask for identification and who they have spoken with about the service they are performing, and be gracefully suspicious, as they say in the South. Keep any company policies about how visitors are allowed in the building, if such policies exist. If those kinds of policies don’t exist, work to define them. We can help, if needed – but this is a real problem your office needs to address.

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

Choose The Notifications You Get

Select Start > Settings > System > Notifications & actions to choose notifications. For specific apps, select the app under Get notifications from these senders.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Open Any Link In A New Tab

Clicking any link with your middle mouse button or wheel opens that link in a new tab. Clicking an open tab with your middle mouse button closes that tab. Middle click the back button to open a previous page in a new tab.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524

TCC Tuesday Tidbits Issue 469

“See things in the present, even if they are in the future.”
Larry Ellison

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #32:
Routers Are At The Big-Box Stores –
Why Do I Need To Pay?

Routers and firewalls can be confusing – they essentially serve the same purpose of distributing Internet to devices on the network. A router like you’d purchase at a big-box store is designed to serve the needs of home, not the needs of business. It’s likely more important that the Xbox has a great WiFi signal so little Jimmy can play his game, rather than being able to deny all Internet access from North Korea. A firewall, unlike a router, is intelligent. You typically pay a subscription fee because the firewall is constantly updating itself to protect against the newest cyber-attacks. Unlike a router, the firewall actually looks at all Internet traffic passing through it to make sure it’s legitimate, not a virus, and was requested from a computer inside. They also allow us to block access totally to some third-world countries known for producing cyber-attacks. A good firewall can also let you know what your staff has been up to – who’s that looking on careerbuilder.com for five hours? Don’t cheap out, and don’t buy your gate to the Internet for your business at a big-box store. It truly is the gate between your business and the rest of the world – and you want a strongly armed guard, not a non-intelligent robot. If you can afford to invest in one thing, get a good firewall!

PS – Business-grade firewalls can be used in homes, too – especially if you want to control the content users can access on the Internet, and want to see what the people in the house have been doing. There is no rule that a firewall is just for business – we sell them for use in the homes of lots of CEOs, CIOs and other professionals.

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

Have A Question About Teams?

In the bottom left corner of Teams is where you’ll find Help. Select Help > Topics, then browse featured topics, or search for something you need. You can also check out the Training tab for short how-to videos to get up to speed on Teams.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Show File Extension In Windows 10

By default, file extension are not displayed in Windows 10. To view file extensions, open a new File Explorer window by pressing Windows Key + E and then Select the View tab. Check the box labeled File name extensions.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524

TCC Tuesday Tidbits Issue 468

“Information technology is at the core of how you do your business and how your business model itself evolves.”
Satya Nadella

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #31:
Lie, Lie, Lie!

Social engineering is big business. What is it? Figuring out who you are and then using that information to make money off of it. People list password challenge and identity verification publicly or at least freely on their Instagram, Twitter and Facebook pages and feeds without giving it a second thought. Maiden name? Check. Favorite pet? Check. High school? Check. Town they grew up in? Check. Favorite or first car? Check. Throwback Thursday is a social engineer’s dream! They love this stuff. Combat it by always giving false password and identity challenge and verification information to the sites and services that require it. Keep the answer file off-line or at least in a format that’s not easily guessed. Remember, if it’s a handwritten list, you can still take a photo of it.

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

Get apps for your PC

Shop in the Microsoft Store for free and paid apps, games, music, movies, TV shows, and books. Select Start > Microsoft Store.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Quickly Change Between Open Programs

When working in a window with multiple tabs you can press Ctrl+Tab to switch between open tabs going left-to-right. If you press Ctrl+Shift+Tab, you can switch tabs going right-to-left.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524

TCC Tuesday Tidbits Issue 467

“Good business leaders create a vision, articulate the vision, passionately own the vision, and relentlessly drive it to completion.”
Jack Welch

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #30:
Start With A Fresh Session Or Browser Window

You’d like to access the company website or a site for one of your vendors from work. When you click on your favorite browser, it opens to your homepage: msn.com, yahoo.com, aol.com, espn.com… You get the point. You then select the bookmark for the desired website and go. BIG problem! Most websites these days have tracking cookies, microdots, and other advertising and data-collection bots that sit on them. These little spies are now following you across your browser session. Be careful with your information. Web portal sites like I listed are filled with ads, and the site’s overhead is paid for with information they get from you. 

  1. Consider changing your homepage to something like https://startpage.com/. They don’t spy.
  2. Always open a new browser tab when navigating to a new website. Close the last one to keep things tidy after the new one loads.
  3. Consider using add-ons in your browser to cut down on ads and spies. Not sure how? Ask us.

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

Share Office Files

Break free of never-ending email chains. If you’re working in Word, Excel, or PowerPoint, select the Share button. You can enter another person’s email address, or copy a link and send it to them. Then they’ll be invited into your document to read or edit. If you’re not ready for someone else to edit, you can choose to create a view-only link.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Quickly Change Between Open Programs

When switching between open program windows, it moves left-to-right by default. If you press Alt+Shift+Tab, it moves in the opposite direction. If you press Alt+Tab, you can continue to hold down Alt to leave the open programs window up and then switch between Tab and Shift+Tab while holding down Alt.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524

TCC Tuesday Tidbits Issue 466

“Information technology and business are becoming inextricably woven. I don’t think anybody can talk meaningfully about one without talking about the other.”
Bill Gates

Covid-19 and Working Remotely
A How-To Technology Resource

Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.

TCC Tuesday Tidbits Issue 446

IT Security Tip #29:
Keep Sensitive Data Off Employee Equipment

If a laptop is stolen, even a strong password will likely get cracked. Once the thief succeeds, any private data that is unencrypted is free for the taking. One solution: keep sensitive data on a secure private cloud service, so it’s never on your employer’s hard drive in the first place. By storing this information in the cloud, you can immediately revoke access when a device goes missing. If you have an internal file server in your office, make sure it’s secured properly – you need to talk to your IT provider and discuss options for shared folders for things like HR that only certain people need. You may have a q:\ drive for documents, and s:\ for accounting, and a p:\ for workflows and processes. Everyone can use q:\ and p:\ but only people who do accounting can use s:\. It’s simple stuff – but think of the possible damages of data on a lost laptop at the airport. If you are in the medical field, this could also engage the Office of Civil Rights as a HIPAA violation. If your laptop hard drive has the option to encrypt, use it!

This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.

Contact us if you have any computer-related needs by visiting computer-center.com.

Microsoft Tips for Windows

See Your Timeline By Day Or Hour

In your timeline, scroll down to a day you want to see more of, then select See all activities next to the date.

TCC Tuesday Tidbits Issue 457

Keyboard Keys

Shortcut of the Week

Quickly Change Between Open Programs

If you run more than one program at once like working in Microsoft Word and browsing the internet. Instead of minimizing, use the shortcut Alt+Tab on a Windows-based PC or Command+Tab on a Mac.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524