Information technology and business are becoming inextricably interwoven. I don’t think anybody can talk meaningfully about one without the talking about the other.
IT Security Tip #11: What to do BEFORE you go to Starbucks
So you’re in the car on the way home from Starbucks, basking in the glow of consuming your triple-shot, low-foam, extra-hot pumpkin-spice latte when you suddenly realize your laptop has gone missing. You drive back like the caffeinated lunatic you are, only to discover no one has turned it in. What do you do? That depends on what precautions you have (or haven’t!) taken.
First, if you’ve properly encrypted your data, password-protected the access to your device and shut down and logged off all key applications, you’ve got a bit more time to respond. But the first thing to do, whether or not you’ve taken those precautionary measures, is to notify your IT department (us) that you’ve lost your device. That will allow us to change passwords and lock access to applications and data a thief may gain access to via your unprotected laptop. We can also remotely wipe your device to make sure no one will be able to gain access to the data stored on your computer. (Which is also why it’s CRITICAL to back up your data on a daily basis!)
Next, change ALL the passwords to every website you log in to, starting with any sites that contain financial data (your bank account) or company data. If your laptop contained medical records, financial information or other sensitive data (like social security numbers, birthdays, etc.), then you need to contact a qualified attorney to understand what you may be required to do by law to notify individuals who may be affected.
Quite simply, an ounce of prevention is worth a pound of cure; so make sure you’re engaging us to encrypt and back up your data, as well as put remote monitoring software on all mobile devices. Put a pin-code lock or password requirement to access a device after 10 minutes of inactivity, and get into the habit of logging out of websites when you’re done using them.
Write, Create and Share Directly with Word Online
To quickly start a document that your colleagues can contribute to, go to word.office.com, which opens Word Online, the browser version of Word.
Choose a blank page, or select a template with starter content.
To invite others, click the big blue Share button at the top of the window. You’ll see the changes they’re making when they’re editing with you.
Everyone you share with can open the document in Word Online, or in their Word app, whichever they prefer.
Shortcut of the Week
Improve system performance and boot time by choosing to do a Selective Startup in msconfig.
- Click Start, Run and type: msconfig and press enter.
- In the System Configuration Utility click the Startup tab.
- Uncheck programs you do not want to load each time your computer starts. Once done, click ok and restart the computer.
- After the computer boots back up, you will receive a window prompt, click ok to the update and you will see a difference the next time your computer loads up.
Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at http://computer-center.com/tidbits/
Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.
James Pearson, President
The Computer Center
One Parker Pl, Ste. #655
Janesville, WI 53545