IT Security Tip #22: The #1 Threat to Your Security is…

YOU! And your employees. Like it or not, human beings are our own worst enemies online, inviting hackers, viruses, data breaches, data loss, etc., through the seemingly innocent actions taken every day online. In most cases, this is done without malicious intent – but if you as a manager or owner aren’t monitoring what websites your employees are visiting, what files they’re sending and receiving, and even what they’re posting in company e-mail, you could be opening yourself up to a world of hurt.

That’s because employees’ actions can subject the company they work for to monetary loss, civil lawsuits, data theft and even criminal charges if they involve disclosure of confidential company information, transmission of pornography or exposure to malicious code.

One thing you can (and should) do is configure your firewall to document and monitor which websites users are visiting. Almost all enterprise-level firewalls have this ability built in; you simply need to configure it and monitor the reports (something we can certainly help you with). But it’s up to you to set the rules, write it into an Acceptable Use Policy (AUP), TRAIN employees on what is and isn’t acceptable and then get them to sign the AUP.

Stop Waiting Your Turn: Edit Together

Get faster results and improve collaboration by working with your colleagues in the same document at the same time. Exchange ideas, chat and comment with your colleagues right inside the document.

To make collaboration features available, save your document in OneDrive. Then click Share, and send the document link to your colleagues.

When they start working in the doc, you’ll see their edits in real time.

Shortcut of the Week

The mouse wheel is not just a wheel. It can be used as a button. Pressing down on the wheel can be used to open a web page in a tab and can be used to close a tab. You can also use the mouse wheel to zoom in and out of a web page, word document, excel spreadsheet, etc. by holding down the Ctrl key and scrolling up to zoom in, or scroll down to zoom out.

The Computer Center’s Weekly Webinar Series

Take advantage of The Computer Center’s webinar series that helps you learn how to protect your small business and your employees without leaving your office!

• May 30 Practical Cyber Security for Your Small Business or How to Keep the Bad Guys Out Without Breaking the Bank
• June 6 – Free Productivity Enhancing Tools Included with Office 365 That You Probably Aren’t Using in Your Business
• June 13 – Protecting Your Business and Employees from ID Theft and Phishing Scams
• June 20 – The End of Windows 7: Is it Really an Issue for Your Business?

And then at the end of June, please join us for an in-person Seminar

• June 27 – Cyber Security Seminar

Follow the link to register for more information.

Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tidbits/

Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.

Sincerely,

James Pearson, President
The Computer Center
One Parker Pl, Ste. #655
Janesville, WI 53545
(608) 755-1524