You don’t need to have a 100-person company to develop that idea.
IT Security Tip #34: Don’t Send Your Private Information to Anyone!
We’re seeing a new variant of an old scam. Here’s what happens: a secretary gets an e-mail from her boss – who is traveling – to please send him, as soon as possible, scanned copies of all the W2s the company issued at the end of January. The message appears to come from her manager, including having what looks like his actual e-mail address when she looks at in Outlook. She gets suspicious – she has just talked to her boss on the phone that morning, and he never mentioned needing that information. Before she collects the W2 PDFs that are on the HR drive, she decides to text her boss and check on it. Great catch! The boss never requested that information. Had she not been proactive and instead just completed the task assigned to her, she would have given a scammer all of the confidential information that is on a federal W2 form for every employee in her firm! The scammer likely would have used the information to commit identity theft and/or file false returns next year to claim the refund.
Always be vigilant and proactive – it’s better to be suspicious and double-check everything when dealing with confidential information. Try to provide that detail in an encrypted e-mail, or at minimum with a password on the files (and don’t include the password in the body of the e-mail!). The few extra minutes it takes could save months of heartache for all of your employees.
Excel: Instant PivotTables: No Experience Required
New to PivotTables? No problem! Excel can create one for you.
Go to Insert > Recommended PivotTables, select your data range, and choose the one that looks best.
Shortcut of the Week
Using keyboard shortcuts increases productivity. One excellent shortcut is Ctrl + C which will copy highlighted text. This gets followed with Ctrl + V which will paste what you just copied to a new location you designate with your mouse cursor. Ctrl + X cuts the text you wish to move or simply removes it for you.
Using an Apple computer? Don’t fret! Simply use Cmd in replace of Ctrl to produce the same results.
The Computer Center’s Weekly Webinar Series
Take advantage of The Computer Center’s webinar series that helps you learn how to protect your small business and your employees without leaving your office!
- Thursday, August 22 – Critical Facts Every Business Owner Must Know Before Moving Their Network to The Cloud
- Thursday, August 29 – Free Productivity Enhancing Tools Included with Office 365 That You Probably Aren’t Using in Your Business
Follow the link to register for more information.
Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at http://computer-center.com/tidbits/
Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.
James Pearson, President
The Computer Center
One Parker Pl, Ste. #655
Janesville, WI 53545