Covid-19 and Working RemotelyA How-To Technology Resource
Welcome to The Computer Center’s Covid-19 resource center for small businesses. Our focus is to provide you with the information you need to keep your business running, collaborate with your team, meet with customers, and make the best of the current situation by leveraging technology. Visit www.computer-center.com/covid19/ for access to more helpful information.
IT Security Tip #34: Don’t Send Your Private Information To Anyone
We’re seeing a new variant of an old scam. Here’s what happens: a secretary gets an e-mail from her boss – who is traveling – to please send him, as soon as possible, scanned copies of all the W2s the company issued at the end of January. The message appears to come from her manager, including having what looks like his actual e-mail address when she looks at in Outlook. She gets suspicious – she has just talked to her boss on the phone that morning, and he never mentioned needing that information. Before she collects the W2 PDFs that are on the HR drive, she decides to text her boss and check on it. Great catch! The boss never requested that information. Had she not been proactive and instead just completed the task assigned to her, she would have given a scammer all of the confidential information that is on a federal W2 form for every employee in her firm! The scammer likely would have used the information to commit identity theft and/or file false returns next year to claim the refund.
Always be vigilant and proactive – it’s better to be suspicious and double-check everything when dealing with confidential information. Try to provide that detail in an encrypted e-mail, or at minimum with a password on the files (and don’t include the password in the body of the e-mail!). The few extra minutes it takes could save months of heartache for all of your employees.
This Tuesday Tidbits series is one great way to keep your employees informed, but you STILL need a good AUP in place and training. If you’d like our help in creating one for your company, based on best practices, call us at (608) 755-1524. You’ll be glad you did.
Contact us if you have any computer-related needs by visiting computer-center.com.
Microsoft Tips for Windows
Get Their Attention With @Mentions
Need someone’s help with a document or slide? Insert a comment, @mention them, and they’ll get an email containing your request.
Shortcut of the Week
Clicking an open tab with your middle mouse button closes that tab.
Have an unfortunate co-worker that’s not getting a copy of the TCC Tuesday Tidbits? Forward them your copy. Or, better yet, have them sign up at https://computer-center.com/tuesdaytidbits/
Submit your TCC Tuesday Tidbit requests and ideas to me by calling (608) 755-1524.
James Pearson, President The Computer Center 39 S. Main St. – Upper Janesville, WI 53545 (608) 755-1524